User Manual

Salary Setup

Purpose

Salary Setup management

Procedure

Payroll Settings

Set the Accrued Payroll Expense Account from the drop-down list
Set the Payroll Expense Account from the drop-down list. Payroll transfers to this account by default
Set the Overtime Account from the drop-down list. Overtime compensation of the Employee is paid by this account (if overtime is allowed to the employee).
Set the Personal Advance Payable Account from the drop-down list
Set the Service Advance Payable Account from the drop-down list
Set the Encashment Payable Account from the drop-down list
Set the Default Leave Cycle of the company
Set the Default Last day of Week of the company
Set the Basic Salary Calculation Basis of the company
Set the Basic Salary Missing Hours Deduction
Set the maximum Number of Grades
Set the Default EOBI Account
Set the Default Social Security Account

Divisions

Enter the Division Name and Click Add new to create new Division

Departments

Enter the Department Name
Enter Actual Duty Hours of the Department
Enter Minimum Duty Hours of the Department
Select the Salary Basic Account of the Department from the drop-down list
Click Add new to add new department

Sub Departments

Select the Department from the drop-down list
Enter the Sub Department Name
Click Add new to add new sub-department

Sections

Enter the Section Name and Click Add new button to create new section

Sub Sections

Select a Section from the drop-down list
Enter the Sub Section Name
Click on the Add new button to create new sub-section

Floors

Enter the Floor Name and click Add new to enter new floor
Floor defines the floor of the workplace
For Example: Basement, Groundfloor, 1st floor, etc

Job Positions

Enter Position Name
Enter the Basic Salary Amount of the position
Select the Pay Basis of the Job Position from the drop-down list
Set the Resign Acceptance Authority of the Job Position from the drop-down list
Click Add new to add new job position

Position Grades

Select a Job Position
Set the Salary Grades of the Job Position
Click Add new to add

Pay Elements

Enter Element Name
Select the responsible Account from the drop-down list
Set the Calculation Basis of Pay element
Set the Missing Hours Deduction sequence of the pay element
Click Add new to add

Pay Elements Allocation

Select a Job Position from the drop-down list
Check the Checkbox against the relevant Pay Element and click Save to Allocate
To Inactive an existing Pay Element

Click on the Show Inactive Checkbox
Check the Inactive checkbox to disable the Pay Element

EOBI Payment

Click on the Edit button against the Employee to edit his EOBI Contribution

Social Security Payment

Click on the Edit button against the Employee to edit his Social Security Contribution

Loan Policy

Enter the Loan Name
Select the responsible Account against the Loan Policy
Select the Job Position eligible for the Loan Policy
Set whether the Loan Policy is linked with salary or not
If not linked, then enter the exact Loan Amount
If linked, then;

Select the No. of Salaries applicable as loan

Check the Concurrent Loan checkbox if the loan policy is applicable in the presence of concurrent loans
Select the Job Position which can Recommend the Loan Policy
Select the Job Position which can Approve the Loan Policy
Click Add new to add the Loan Policy

Overtime Policy

Set the Overtime rate
Enter the Overtime Name
Click Add new to add
Set the required rank for the approval of overtime policy

Travel Policy

Select the Job Position from the drop-down list
Enter the amount of daily Travel Allowance
Set a TA Account from the drop-down list
Enter the amount of Daily Allowance
Set a DA Account from the drop-down list
Enter the amount of TA (Travel Allowance) Max per Month allowed
Enter the amount of TA (Travel Allowance) Max per Year allowed
Enter the amount of DA (Daily Allowance) Max per Month allowed
Enter the amount of DA (Daily Allowance) Max per Year allowed
Click on the Add new button to submit the Travel Policy

Grant Types

Enter the Grant Name and click on the Add new button to create new Grant Type

Grant Policy

Enter the Name of the policy
Select a Job Position from the drop-down list
Select a Grant Type from the drop-down list
Select a Relation from the drop-down list
Enter the Amount of the grant
Select the role which can Approve the grant (i.e. Supervisor/Authority)

Tips and Tricks

How does Overtime Count? Do I have to Mark-in again for overtime?

No, you don't have to mark-in again. Once an overtime request is approved (through attendance inquiry), system starts counting overtime automatically after the regular working hours of the employee

What is DA (Daily Allowance)?

Daily allowance (DA) is the sum of daily allowances given to Employees in shape of Health Allowance, Meal Allowance, Inflation Allowance, etc.